Friends
of the Manchester Library
Meeting Minutes for August 24, 2005
Attending: N.
Brady, C. Campbell, D. D’Haem, P. Nolan, P. Paquette, J. Rada, J.
Richards,
G.
Weixler, R. Weixler, J. Winslow, B. Lounsbery
Action
Items:
1)
Carol
to resolve EIN# discrepancy with Kitsap Bank.
2)
Carol
to roll-over maturing CD’s for a three year term.
3)
Carol
to inspect the sink attachment in the men’s room and take appropriate
action.
4)
One of
our handy types needs to install the blinds in the publications area
(Joe/John?)
5)
Dee to
arrange for installation of the blinds for the skylights in the meeting
room.
6)
John to
have the Port minutes/resolutions organized in a more user-friendly fashion.
7)
Jan to
organize Anniversary event on Saturday 9/17 with help from Carol &
Norma.
8)
Rich to
attempt to find a “bargain” full size microwave oven at a garage sale.
9)
Carol
to get quote on cost of plaque with the story of “Whirlwind Moon”.
10)
Carol
to act on both ideas on the gardens signs.
11)
All
hands, be prepared for big book sorting work party in early September.
12)
Storage
room work party scheduled for 8/29 at 9AM.
13)
Joyce
to investigate the potential cost of easy-assemble canopies.
14)
Carol
to get quote on zinc strips for roof moss protection.
15)
Salmon
Bake planning meeting on 9/14 at 6:30 for all interested.
16)
Bill,
Norma, and Carol will meet with the Knights of Pyphias on a donation.
The meeting was called to order by Treasurer Carol Campbell
at 6:59PM. Minutes of the
previous meeting were accepted as written.
Prior to the arrival of Dee, we briefly discussed the Staff
Appreciation event organized by Joyce Rada.
Joyce has prepared a “lessons learned” document for future use.
Correspondence: The key
piece of mail was a letter from KRL alerting us to their plan to contract
with Thriftbooks to sell some of their higher value “discards” via the
internet. No action is required
on our part.
Treasurer’s
report: Carol reported that she found an error on the Treasurer’s reports
from last month and submitted corrected copies for filing; the sewer bill
amount was incorrect. Two
CD’s will mature next month, and it was agreed to continue with the
“laddering” strategy on CD’s, which indicates that next CD’s should
be for a term of three years. Carol
also mentioned that she had discovered that the EIN# on some documents is
different from the EIN at Kitsap Bank; she will resolve this issue.
Branch Manager’s report:
Programs coming this
fall:
Berte Olson [Storyteller,
actress, teacher and trainer, Jill Johnson, presents a living portrait of
Berte Olson, the first woman to skipper a ferry boat on the Puget Sound and
won a ferry boat company. Jill uses music, historical photographs, and a
lively stage presence to bring the colorful and strong-willed Beret to
life.]
Tentatively November 16th
at 7:00 p.m.
November ~ INQUIRING
MINDS PROGRAM “Little, But Oh
My!” The Story of December
~ “Make a Gift Day
Workshop” for adults
[Saturday, December 3rd
10:30 – 12:30 and 1:30 – 3:30] Glass etching and Glycerin Soaps.
“Make a Gift Day
Workshop” for kids
[Saturday, December 10th
10:30 – 12:30 and 1:30 – 3:30] Crafts yet to be determined.
Collection:
Books2Go have been a
wild success. I’ve asked for more above what will normally be added (25
new titles every six weeks).
Biographies:
50 new biographies have been ordered to bolster our collection.
Facility:
Capital improvement:
Paid for by KRL – New slat board display just past computer area in
nonfiction.
Request support to and
improve both restrooms. [Painting walls and cabinets in colors to accent the
new flooring.] (This was approved by a vote of the Friends present.)
Suggestion:
Putty the holes in the north wall of the meeting room and paint.
{Some time this late fall or winter.}
Miscellaneous:
KRL Board of Trustees
meeting ~ Thursday evening 8/25 at 6:00 p.m.
The public is invited and the Friends encouraged to attend.
Thrift Boxes &
Discards ~ A letter from Deputy Director Robin Cameron. KRL has
contracted with a company to buy discards, but discards will go to the FOL
for books sales first.
Laminator ~ Is working
well and has been used often. [Bookmark project and other miscellaneous
library items.]
Penny Jar report:
The donations via the penny jar
at the Manchester Inn are continuing.
Bookstore
report: Gigi
reported a re-arrangement of books in the bookstore for easier location via
author. Also, income from
regular book sales was a new record high.
The current strategy on newly received books is to put more on the
shelves and fewer stored for future special sales.
Our next special book sale is tentatively scheduled for Saturday
November 12.
Facilities
Manager’s report:
Facilities status was reported by Carol.
The hole in the glass of the front door has been repaired.
The vegetation on the west slope has been cut and removed.
John mentioned the sink in the men’s room was not securely attached
to the wall; Carol will investigate and take appropriate action.
Old
Business:
Follow-up items
from last month are as follows:
*The
coat racks have been removed from the meeting room.
Remaining holes need to be repaired and repainted; Dee volunteered to
arrange for this during the winter.
*Our
strategic planning day was scheduled for Saturday 10/22 from 10-4PM. Send
any agenda ideas to Carol for planning.
*John
Winslow sent the thank you note to Marty Yahn for the large book donation.
*Entry
door has been repaired as noted above.
*Back
slope trimmed as noted.
*The
laminator has been purchased and used for the special bookmarks with great
success.
*Blinds
for the publications area are purchased and awaiting installation.
Dee has the blinds for the skylights in the meeting room and just
needs to arrange with Home Depot for installation now.
*Joe
has made our recommendation to the Port for rocks on the edge of the roadway
on the south slope.
*Dee
has made the Port minutes available; John offered to get the minutes
assembled in a more user-friendly arrangement.
*Julie
has sent the letter to the LLGC on maintenance of the gardens.
No response yet.
*Carol
got approval from the officers to begin the recycling program.
Jan
Richards has volunteered to organize the 25th Anniversary Party
for our branch on Saturday 9/17. Others
volunteering to help were Carol and Norma.
Carol mentioned that the garbage/recycling area has been moved to the
north side of the building to remove it from the proximity of the front
entrance; all agreed it was a big improvement!
More work is probably required including a possible bench near the
gas meter, screening in front of the A/C unit and a re-painting of the book
drop. Julie is still looking
for aesthetic ideas.
New
Business:
*The microwave oven is considered to be underpowered
and slow. Rich offered to see
what he could find at a garage sale.
*After laboring to clean-up the gardens, Carol felt we
needed to fill-in several areas, and purchased several new plants.
The expenditure from the garden fund was approved unanimously.
*Carol said that our art piece in the south gardens is
actually entitled “Whirlwind Moon” by the artist (see www.jameskelsey.com)
and there is a story to go along with the name.
She felt it might be of value to have a plaque mounted near the
artwork with the story. Carol
will investigate the potential cost.
*Further on signage, Carol suggested that we consider
having a sign with the names of donors to the garden development which will
recognize those who have contributed, and encourage other future donors.
It was also suggested that the sign for design and maintenance of the
gardens by LLGC be corrected to designed (only).
A motion to act on both of these suggestions was approved
unanimously.
*We are expecting a large donation of approximately 80
boxes of books from one of Norma’s “Arboretum” friends.
The books will be delivered in early September and on that day (to be
announced soon!) there will be a book sorting work party at Carol
Campbell’s home.
*We’re looking to make more clear space available in the
meeting room. There will be a
work party on Monday 8/29 at 9AM to re-arrange the storage room so that some
of the tables can be stored there as well.
*There is an individual willing to fund the replacement of
some of our canopies with ones that go together more easily.
Joyce offered to investigate the potential cost.
*In order to have a non-toxic means of controlling moss on
the Library roof, Carol will get a quote on the installation of zinc strips.
*It was agreed to hold a Salmon Bake planning meeting on
Wednesday September 14th at 6:30PM in the Library.
Joyce Rada was able to see Helen Yahn subsequent to this meeting, and
now has the Salmon Bake planning book from Helen.
*The Knights of Pythias may be willing to make a donation
of plants and cash to the Friends of the Library. This was discussed and it was suggested that any cash
donation could be earmarked for the Summer Reads program. Bill, Norma, and Carol agreed to make contact with the
Knights to seek the donation.
*Our annual plant and book sale is now tentatively
scheduled for Saturday April 22, 2006.
Next
meeting: The
next regular meeting will be Wednesday September 28th at 7:00PM
in the Library meeting room.
The meeting was adjourned at 8:41PM.
Respectfully submitted,
John Winslow, Secretary