Friends of the Manchester Library

Meeting Minutes for April 26, 2006

Attending: N. Brady, E. Cisney, J. Brummond, C. Campbell, D. D’Haem, M. Guariz, W. Larsen, R. Pardo,  R. Rada, Jan Richards, G. Weixler, R. Weixler, John Winslow

 

Action Items:

  1. Carol: set up raffle for the quilt (done)
  2. Carol: send Georgia Ovestrud a thank you for the quilt
  3. Carol: help put up the new library hours’ sign (done)
  4. Joe: contact Carpet One about options to fix the carpet “bubble”
  5. Gigi: research a hanging system for art on the north wall
  6. Joe: will caulk the gutter again
  7. Carol: continue to pursue getting the zinc strips nailed down again.
  8. Gigi: procure “event sponsored by” banners once the logo is developed. Has inquired about pricing, will pursue.
  9. Samantha: report results of contact with PBS on use of the trademarked “Clifford” by the FOML. PBS has not responded, so Samantha has contacted them again.
  10. Ron: pursue a donation level package as part of the recruitment effort. May expect further info next meeting
  11. Dee/John: pursue publicity for Salmon Bake, via newspaper articles.
  12. Dee: contact Audrey Newell about meeting with a couple of FOML members about public relations.
  13. Carol and Julie: write a “thank you to our neighbors” to the Family Inn, for the Bremerton Sun, in lieu of attempting an article
  14. Carol: write a thank you to Mr. Kleitsch for the dahlias (done)
  15. Phil: see whether better corrugated steel for the grill can be obtained. pending
  16. Julie: inquire at Lowe’s about possible cabinetry for the meeting room. pending
  17. Carol: produce a standard list of items to remember about putting on a plant sale. draft written; Carol and Norma will work this further
  18. Joe: re-approach the Port Commission about FOML paying a fair share of the SSWM assessment
  19. Rich: provide utilities/expense cost data. Carol: produce an information poster for the public
  20. Carol: research Consumer Reports, then procure a vacuum, with Donna’s input
  21. Ray: research availability of frame/plaque to recognize “special” friends who have contributed recently to the cause, by effort or donation
  22. All: fill out the strategic planning work item survey and return it to John
  23. All: review the KRL 2010 brochure for discussion next month
  24. All: continue to look for a handyman-on-call

 

The meeting was called to order by President Winslow at 7:00 pm.  Minutes of the previous meeting were accepted as written.

 

Correspondence: Received North Kitsap FOL newsletter, and notification from the County regarding the Palmer condo project.

 

Treasurer’s report: Book and plant sale set a record for income; there should be a little more money, from a plant sale, from Rebecca Guthrie’s booth, and from a staff member who will pay within the week. Treasurer’s report approved as submitted. Joe reported difficulty with the Money Market account; some stores do not accept the checks.

 

Branch Manager’s report: Will be attached to the final minutes. Friends’ actions resulting from Dee’s report: Joe will contact Carpet One about options to fix the “bubble” in the carpet. Carol will set up the raffle for the quilt Georgia Ovestrud donated, and send her a thank you. Carol will help hang the new library hours’ sign. Gigi will look into a possible hanging system for art on the north library wall; a mural was discussed but consensus was against it.

 

Penny Jar report: none

 

Bookstore report: We will need a book sale leader for June 18.

 

Facilities Manager Report: The 8’ ladder has been procured. The fire extinguisher has been inspected. Joe purchased low-energy bulbs for the outside lights; now the circuits are causing difficulty. The south end light and outlet have no power and an electrician may need to work on them. The NE corner gutter is leaking again, and will need caulking once it’s dry enough (Joe). Joe has installed the birdhouse donated by R. Guthrie.

 

Old Business: Action items from the 3/22 meeting (items not finished are under current action items):

1)       Norma volunteered to provide flowers for the “Women’s night out” event March 30th. done

2)       Peggy and Jan volunteered to bring some food for “Women’s night out”.done

3)       Carol to work with Dee to request the Seniors Making Art class.done

4)       Samantha Evans to contact Gigi Weixler to assist with distributing surplus books to local senior centers. done

5)       Rich to provide $100 check for the wildlife rehabilitation program donation (if Dee schedules this program – this item is closed)

6)       Joe G. to purchase an 8’ step ladder. done

7)       Julie volunteered to develop a logo that can be used for the newsletter and other things, as a consistent “image” for the FOML. Draft logo presented in two formats; a third will be available shortly. The logo will be used for posters, letterhead, t shirts, etc.

8)       Carol to contact Les Johnson as a potential “on-call handyman”. He declined; we will need to look elsewhere.

9)       Bud to find new rubber feet for meeting room chairs, where needed. Rich accomplished this.

10)   Joe to get fire extinguisher inspected. done

11)   Peggy had provided contact info at Purdy; Carol will contact them about donating surplus books. done

12)   Rich and Carol to coordinate organizing the list of potential places to take surplus books, to preclude duplication. done

13)   Anyone who can help with the book and plant sale, please contact Norma or GiGi. Books sale set up and plant pricing will be on Friday 4/21 from 3:00 to completion. Saturday morning 7:30, need canopies set up, tables set up for plants (Winslows, Guarizs, Eric, Carol volunteered for early duty) done. Carol to write a thank you to Mr. Kleitz for the dahlias; Wanda to provide Mr. Kleitz’s address.

14)   Phil will see whether better corrugated steel for the grill can be obtained. pending

15)   Julie will inquire at Lowe’s about possible cabinetry for the meeting room. pending

16)   Volunteers are needed at the 4/20 garden clean up work party; we need to trim the areas the LLGC is not responsible for done

 

New Business: 

Salmon Bake Planning: Next meeting is May 4th at the library, 3:00-5:00. Planning is on track; everyone is welcome.  John is gathering volunteers; Ron agreed to organize set up and take down of canopies, chairs, tables, etc.; Eric to help with leadership for the set up/take down; Stowage of wet ice chests is a problem; pot washing will be done at home, not at the library (no tools there); Joan is obtaining a food handlers’ license and will train servers; the layout is entirely different this year and a plan will be available; publicity: water bill, KRL posters, publicity needs to be loudest the Wednesday before the event (GiGi discussed the paper’s requirements for “newsworthiness”); Samantha is aggressively going after donations for the food and other items. Wanda asked if the Manchester Historical Society could have space for a booth and that was agreed to.

Review of Lease: Joe reported that the Port Commission had decided that the FOML share of the SSWM assessment would be a minimal amount and that they would forgive it. Because of some expressed concerns about this coming back to haunt us later, it was decided instead to re-approach the Port about the FOML paying our fair share, based on a calculated percentage of impermeable surface taken up by the library and its parking spaces; this will establish a formula and set a precedent. Joe will re-approach the Commissioners.

Posting of Expenses as an education tool: It was agreed to post an informational sheet showing the FOML’s expenses to keep the building open. Rich will provide the data, Carol will create a poster.

Vacuum cleaner: The old one does not work well, and its electric cord has been mended many times. It was agreed that Carol would procure a new one, after researching Consumer Reports and getting Donna’s preferences clarified.

KRL Vision 2010: John asked FOML members to review the KRL brochure and come back for discussion next month. He also handed out a survey and asked FOML members to provide input on the strategic planning work items. He suggested a Special Friend of the Quarter program, to recognize those who contribute greatly; after much discussion it was agreed that Ray would look into what kind of frame/plaque combination is available, to display a photo of “A Real Friend”, someone in the community who has done something special for the library. The photo and text would be changed out periodically, perhaps quarterly.

 

Information provided: Francis Denniston’s estate sale will be this weekend.

The Emergency Preparedness meeting will be held May 9 at Elim Lutheran Church

Carol thanked everyone who helped with the garden clean up – the gardens look great!

The Manchester Historical Society is looking for a free/cheap tape recorder

Carol requested correction to the membership list and will provide copies via email and paper.

 

Next meeting: The next regular meeting will be held on Wednesday May 24 at 7:00PM in the Library meeting room.

 

The meeting was adjourned at 8:50PM.

Respectfully submitted,

Carol Campbell, Secretary