Attending: N. Brady, E. Cisney, J. Brummond, C. Campbell, D. D’Haem, S. Evans, G. Gardipe,
J. Guariz, M. Guariz, W. Larsen, B. Lounsbery, P. Nolan, R. Pardo, J. Rada, R. Rada, G. Weixler,
R. Weixler, Joan Winslow, John Winslow
Action Items:
1) Carol to submit Washington non-profit report.
2) John will send a note of appreciation to Ellen Newberg.
3) Carol to work with Dee to investigate the Seniors Making Art class.
4) Samantha Evans to contact Gigi Weixler to assist with distributing surplus books to local senior centers.
5) Peggy Nolan to investigate donating surplus books to the Purdy Correctional facility.
6) Joe G. to purchase an 8’ step ladder.
7) Carol, Rich, and Ray to complete treasury audit on 1/23.
8) Carol to contact Les Johnson as a potential “on-call handyman”.
9) Ray to work with Carol on installation of the garden sculpture nameplate.
10) Gigi to relentlessly pursue the Bethel and Ollala granges on potential donation to the FOL.
11) Samantha Evans to contact PBS on use of the trademarked “Clifford” by the FOML.
12) Dee to investigate whether the Manchester Library is likely to get a new book-drop.
13) Ron and Joyce to pursue a donation level package as part of the recruitment effort.
14) Norma/Dee to follow-up on a possible news article on the Manchester Inn’s support of fundraising for the FOML.
15) Volunteers needed for garden work party on Sunday 2/26 at 9AM.
The meeting was called to order by President Brummond at 6:57PM. Minutes of the previous meeting were accepted as written.
Correspondence: We received the State non-profit report blank for submittal, which Carol will handle. Also in the mail were FOL newsletters from North Kitsap and Bremerton, and a thank you from KRL for our support of the 2006 Summer Reads program.
Treasurer’s report: Treasurer Campbell reported that our recent booksale was a big success and the monthly regular book sales set a monthly record! Finally, Carol said that she had rolled two recently maturing CD’s into new CD’s at favorable interest rates.
Branch Manager’s report: Dee reported the following:
Retirement of Ellen Newberg – KRL Board of Trustees announced the retirement of long-time director Ellen Newberg who has been the director for the past sixteen years. See the message from Althea Paulson, President, KRL Board of Trustees. John agreed to send a letter of thanks from the FOML to our retiring director.
Programming – Women’s Night Out Thursday, March 30th from 6:00 – 9:00
Inquiring Minds – Jill Johnson’s program [Little But, Oh My! The story of Berte Olson Puget Sound’s First Female Ferryboat Captain. Little But, Oh My! Is a re-creation of the life of Berte Olson, the first female ferry boat skipper and captain on Puget Sound. Berte Olson was born in Norway and raised on Whidbey Island in Clinton and San de Fuca. Jill Johnson completed extensive research in order to create a story-telling presentation.] Thursday, April 20th at 7:00 p.m.
Children’s Art Show – Some time in May. A week long art show, showing off the art of local students. [Folding displays] Monart Class students. With Open House & Refreshments one day.
AARP Tax Service – Now through April 17th. Slow start because of wrong days given out at the Givens Center. This is a test year. Must have at least 40 people to make the site worthwhile. Tell your friends!
New Branch Hours – Begin April 1st and a new sign with hours has been ordered. PR has already begun.
Staff Hours – Will be filling hours for a new Library Assistant II (10 hours) position and new page hours (13 total).
Facility – It was brought to my attention on Tuesday that two shelves housing magazines have fallen off twice and need repair.
Raffle winner – Leslie JouFlas picked up her table runner 2-14-06. (Thank you Carol!)
Storage – Long Lake Garden Club request others not use their storage space. We may want to add wall cabinets?
Seniors Making Art – Should the Manchester Library consider this program? Pioneered by Dale Chihuly in 1991. SMA contracts with professional artists to teach classes in a variety of settings. Classes are taught in drawing, painting, printmaking, creative writing, clay, mosaic and other media. There is no charge to the seniors for classes or art materials. The application has some stipulations. It’s a great idea and a tremendous community service. Problem – storage and security of materials and projects.(!) The concept was supported by a voice vote, and Carol will work with Dee to investigate the feasibility.
Bookstore report: It was acknowledged that we have had extraordinary donations of books over the past six weeks which have contributed to the success of our book sales. Our next special book sale is scheduled for Saturday April 22 in conjunction with the Plant Sale. Carol said that anyone looking for a special opportunity to volunteer could really help by taking books that were no longer appropriate for our book sales to a local senior center; Samantha Evans jumped all over this chance. Peggy Nolan also offered to investigate whether donation of books to the Purdy Correctional facility was possible.
Facilities Manager Report: Joe Guariz reported that he had persuaded Margaret to go into the attic and check the HVAC filters earlier this month; they will continue to service the filters every four months. Joe has been authorized to purchase an 8’ step ladder for Library maintenance, but has not completed this task. He has also determined that the six florescent exterior flood light bulbs should result in an electricity savings and should result in longer bulb life. It was agreed that an expenditure of this nature is within the purview of the facilities manager. Eric Cisney has completed the installation of the gardens funding acknowledgement sign on the south end of the building. Joe mentioned that the fire extinguishers will need their annual maintenance in May, and he has a plan in place to accomplish this. In conclusion, Joe said that the 23 boulders will be placed at the south end of the Library property on Saturday February 25 and he will supervise the placement. The old pilings will be removed at the same time.
Deidre and Dee are collaborating on the painting of the restrooms and meeting room. The restrooms should be completed first and the group gave them authorization on color selection and all other details of painting….with our sincere gratitude!
Old Business: The action items from the 1/25 meeting were handled as follows:
1) The audit of our treasury will be conducted on 1/23.
2) Carol reported that she has had difficulty in contacting Hank Tingley for the “on-call handyman” role, and suggested that perhaps we should inquire with Les Johnson on his willingness to handle this duty. That approach was supported, so Carol will contact Les.
3) Gigi said she had spoken with Don Poulsen who offered to build another trunk for a raffle. Gigi asked Don if he had ideas for something that could take-up a little less space than a trunk. Don eagerly described his ideas for a hand-crafted lamp which we all agreed was a great idea.
4) Carol has sent a thank you note to Doug and Sissy of the Manchester Inn for their on-going support of fund-raising via the penny jar.
5) Carol, with the help of Dee, has distributed copies of the most recent newsletter. Julie expressed an interest I becoming the official newsletter editor, and Wanda offered to help however appropriate. Like most other volunteer offers, this was approved in a New York minute!
6) Carol has purchased a beautiful cast nameplate for the garden sculpture. With some discussion on vandal proofing, it was agreed that Ray Pardo would help Carol with the installation.
7) Gigi has yet to pursue any further with the Bethel and Ollala granges for donations.
8) Both Norma and Carol have written thank you notes to the Knights of Pythias.
In discussing the planning for the Salmon Bake, Joyce Rada said that she had decided to step down as co-chair. Samantha said that she was willing to take on a significant role in the event. Gigi announced that the next planning meeting would be held on Saturday February 25th at 9:00AM in the Library.
Julie brought up the prior discussion on sprucing-up the entryway. Samantha had given this some thought and presented a mock-up of a concept. She showed a scale model of a larger than life-sized Clifford the dog with his doghouse which could be placed in front of the HVAC unit. Her concept was to create this out of plywood and make it easily removable for servicing of the HVAC. The idea was well received by the group, but there was a caution that we need to make sure this does not violate PBS trademarks. Samantha agreed to contact PBS for a one-time use for our Library by the 501(c)(3) Friends of the Library. On a related topic, it was noted that the Port Orchard Library now has a new book-drop. It was asked when the Manchester Library might get a new book-drop as well. Dee will investigate this issue.
Ron reported on the efforts related to a new member recruitment package. Ron and Joyce are looking at creating a new “tri-fold” brochure. Ron questioned whether the Friends want to pursue a Donation Level package, where donors above a specified level would be given special recognition and opportunities. Support for this approach was expressed. John mentioned that the Poulsbo Library has an effective wooden display board that allows great flexibility for recognition of special donors. It was agreed that Ron and Joyce should pursue this approach.
John gave a brief report on the MCC Village Commons group’s efforts on Library/Community Center planning. The group is continuing its focus on four key areas; Land availability, Building use/design development, Communications, and Fundraising. As the planning becomes better developed, it will be publicly announced, but the group is not to that point yet.
New Business:
It was suggested that we may want to make a more significant thank you to the Manchester Family Inn for their efforts on supporting fund raising for the FOML. One of the approaches discussed was the development of articles for the Sun and Independent on the restaurant’s support of the FOML with a slant on the “lights out” Super Bowl fundraiser. Norma and Dee agreed to pursue this effort.
Carol suggested that we plan a general garden clean-up to specifically target the Vet’s garden. It was agreed that a clean-up would be planned for Sunday February 26th at 9AM. The Phormium plants may get to go for a “special one-way ride” in the back of a pickup truck to an undisclosed location!
The final matter of new business was the election of new officers. The opportunity for supplemental nominations was made, with no volunteers for those positions. All offices are for one year terms expiring on 2/07, with the exception of the Director position. The slate of officers was: President – John Winslow, Co-Vice Presidents – Joe and Margaret Guariz, Secretary – Carol Campbell, Treasurer- Rich Weixler, and Director #3 (Term expiring 2/09) – Julie Brummond. All officer candidates were elected. The other directors are Norma Brady (Term expires 2/07) and Bill Lounsbery (term expires 2/08).
Next meeting: The next regular meeting will be held on Wednesday March 22 at 7:00PM in the Library meeting room.
The meeting was adjourned at 8:15PM.
Respectfully submitted,
John Winslow, Secretary..er..President!