Friends of the Manchester Library

Meeting Minutes for March 22, 2006

 

Attending: N. Brady, E. Cisney, J. Brummond, C. Campbell, D. D’Haem, G. Gardipe, M. Guariz, W. Larsen, B. Lounsbery, P. Nolan, R. Pardo, Phil Paquette, R. Rada, Jan Richards, G. Weixler, R. Weixler, John Winslow

 

Action Items:

1)       Norma volunteered to provide flowers for the “Women’s night out” event March 30th.

2)       Peggy and Jan volunteered to bring some food for “Women’s night out”.

3)       Carol to work with Dee to request the Seniors Making Art class.

4)       Samantha Evans to contact Gigi Weixler to assist with distributing surplus books to local senior centers.

5)       Rich to provide check for the wildlife rehabilitation program donation

6)       Joe G. to purchase an 8’ step ladder.

7)       Julie volunteered to develop a logo that can be used for the newsletter and other things, as a consistent “image” for the FOML

8)       Carol to contact Les Johnson as a potential “on-call handyman”.

9)       Gigi will inquire about “event sponsored by” banners once the logo is developed

10)   Samantha Evans to report results of contact with PBS on use of the trademarked “Clifford” by the FOML

11)   Ron to pursue a donation level package as part of the recruitment effort.

12)   Norma/Dee to follow-up on a possible news article on the Manchester Inn’s support of fundraising for the FOML.

13)   Bud to find new rubber feet for meeting room chairs, where needed.

14)   Joe to get fire extinguisher inspected.

15)   Peggy had provided contact info at Purdy; Carol will contact them about donating surplus books.

16)   Rich and Carol to coordinate organizing the list of potential places to take surplus books, to preclude duplication.

17)   Anyone who can help with the book and plant sale, please contact Norma or GiGi. Books sale set up and plant pricing will be on Friday 4/21 from 3:00 to completion. Saturday morning 7:30, need canopies set up, tables set up for plants (Winslows, Guarizs, Eric, Carol volunteered for early duty)

18)   Phil will see whether better corrugated steel for the grill can be obtained.

19)   Volunteers are needed at a work party 3/25 to remove the phormiums. (phormia??)

20)   Julie will inquire at Lowe’s about possible cabinetry for the meeting room.

21)   Volunteers are needed at the 4/20 garden clean up work party; we need to trim the areas the LLGC is not responsible for

22)   Carol will produce a standard list of items to remember about putting on a plant sale.

 

The meeting was called to order by President Winslow at 7:00 pm.  Minutes of the previous meeting were accepted as written.

 

Correspondence: Received East Bremerton FOL newsletter, and invitation to the downtown Bremerton library grand re-opening.

 

Treasurer’s report: Treasurer Weixler provided monthly summaries for Jan - March. Room rental income is extremely variable. Book store is more consistent per month. R. Pardo and R. Weixler completed the annual audit. Ray summarized the findings and recommendations (see final audit report). Rich has completed the one page summary of net worth. Carol has revised the two-person cash intake form to allow for multiple entries during a single event. Dinosaur cash was turned over to treasurer uncounted.

 

Branch Manager’s report: Will be attached to the final minutes. Dee needs someone to volunteer to take Jill Johnson to dinner on April 20th before her re-scheduled appearance at the library (Carol will try to schedule this). It was agreed that Dee’s suggestion of a donation to the wildlife rehabilitation program falls into her program budget authority, and Rich will provide the funds. Dee requested weather proof and indoor banners stating “this event sponsored by the FOML”, and GiGi volunteered to inquire about getting them made (once an FOML logo is developed by Julie). Carpet “pull” in the meeting room was repaired but some of the chairs may need new rubber “feet” to prevent further damage; Wanda volunteered Bud to work on this. It was agreed to sell blank CDs to library customers for a small profit, to use for downloading/saving their word processing work, once the type of CD needed is determined. Weixlers will procure the CDs and cases. Carol will donate a few to get the service started.

 

Penny Jar report: none

 

Bookstore report: Store volunteers are keeping up well, and sales are brisk.

 

Facilities Manager Report: Ladder will be procured by end of March. Fire extinguisher will be inspected on schedule. The bill for the rock installation has been paid; our share was paid to the Port.

 

Old Business: The action items from the 2/22 meeting were handled as follows:

  1. The Washington non-profit report and fee were submitted (complete)
  2. The note of appreciation was sent to Ellen Newberg (complete)
  3. The Seniors Making Art program was discussed, and agreed on to proceed as a library program; there is no cost to the Friends. Dee will pursue, with input from Carol; this is now a library program, rather than a Friends action (complete)
  4. No action reported on distributing surplus books to senior centers/nursing homes. There is a list of potential places, and Rich and Carol will coordinate getting it organized to preclude sending to the same places too often.
  5. Peggy provided a contact at Purdy for donating books there; Carol will pursue.
  6. Joe will procure ladder within the month.
  7. Treasury audit completed as scheduled; see separate report (complete)
  8. Carol has yet to contact Les Johnson; this remains open
  9. Rich installed the sculpture nameplate, using blocks Julie donated (complete)
  10. Pursuing donations from the granges: not discussed.
  11. Samantha did contact PBS about using Clifford in our front decor; no reply received yet.
  12. Dee has requested a new book drop from KRL (complete: up to KRL)
  13. Ron presented a proposal for a model benefactor program, at four levels of annual giving: Patron - $100; Donor - $250; Guardian - $500, and Sustainer - $1000. Recognition would be on a prominently displayed board with removable names and amounts, to recognize each year’s donors. Donors would also receive certain privileges, including early access to special sales, possibly discounts at local businesses, and intangibles such as the satisfaction of making a difference. Recognition of donors is key to the success of such a program. It was unanimously agreed to continue developing the program.
  14. Dee described her frustration with the Port Orchard Independent repeatedly leaving Manchester out of library publicity; this is partly due to KRL’s PR department forgetting to include Manchester in press releases. Dee found a constructive way to work with the POI, and hopes they will cover the Women’s Night Out as a feature; if not, she and Norma will contact them again to try to improve the community awareness of our library.
  15. The 2/26 work party was well attended; thanks to all who helped clean up the vets’ memorial garden (complete)

 

New Business: 

Book/Plant Sale: A volunteer schedule was passed around for people to sign up. The work party to produce plant baskets for sale was scheduled for April 7 9:30 at Norma’s; Genevieve, Peggy, Jan, and Carol volunteered to help (others welcome!). Bring sedums or other hardy plants, and sphagnum moss. Carol will produce a list of general actions required for the plant sale event.

Salmon Bake Planning: Next meeting is Sunday March 26 10:00 at Carol’s house. Planning is on track; everyone is welcome.  There was discussion of the actual ownership of the grill and its support structure; Norma and Eric reported that it came from the school, and that Gene Brady knows the exact history, so no action was taken about ownership. There was some concern about the condition of the grill’s shrouding, which will be assessed at assembly this year for possible replacement; Phil volunteered to see about better corrugated steel availability. Wanda requested space for a booth on emergency preparedness, and this was agreed to (no charge).

John brought up the idea of having elected representatives, port/water/county/fire commissioners invited to volunteer at the Salmon Bake, as a way of making our library and its needs known to the community leaders, and it was agreed that this would be advisable.

Gardens: The Long Lake Garden Club has scheduled a garden clean up for April 20 10:00 AM; all Friends are welcome to come help, especially with trimming areas the Club is not responsible for.  Approved by vote: Bark for the strip along the road, and manure for the gardens. Work party scheduled for 3/25 at 9:00 a.m. to remove the phormiums. It was agreed the Garden Club may leave plant residue from clean up work at the south end of the building and the Friends will cope with it. Julie volunteered to deliver the bark/manure on April 20th, and remove that day’s plant residue. Eric has property to dispose of future plant residue.

Cabinets: Dee requested cabinets over the meeting room counter, to help with storage issues. Julie will inquire at Lowe’s about cabinetry, possibly surplus.

 

Thanks were extended to the Cisneys for fixing the broken flag halyard: Eric for the fixing, and Annie for CLIMBING the flag pole to string it back up there. BEYOND the call of duty or love of community.....

 

Next meeting: The next regular meeting will be held on Wednesday April 26 at 7:00PM in the Library meeting room.

 

The meeting was adjourned at 8:45PM.

Respectfully submitted,

Carol Campbell, Secretary