Friends of the Manchester Library

Meeting Minutes for September 27, 2006

Attending: J. Brummond, E. Cisney, D. D’Haem, J. Guaiz, M. Guariz, B. Lounsberry, G. Weixler, R. Weixler, John Winslow

1. Julie: Finish and print a newsletter
2. Carol & Gigi: procure willow of bamboo fencing to disguise the air conditioner; authorized funds
3. Ron: continue development of trifold brochure for donation packages to advertise the needs for funds.
4. Eric/Terry Bow: Terry has some pieces of metal; two sections of the barbecue shrouding need replacing; he will bring them & see if they work. John will provide Terry’s phone number to Eric.
5. John: schedule a strategic planning session, probably in November.
6. Joe: contact the utility locator to find out water and power locations.
7. Rich will research donations history. Based on that history, donor recognition levels can be set.
8. Joe: acquire and install a paper towel holder and a supply of paper towels.

The meeting was called to order by President Winslow at 7:00 pm. Minutes of the previous meeting were accepted as written.

Correspondence: Newsletters from North Kitsap and Sylvan Way.

Treasurer’s report: Some changes made to take advantage of rising interest rates on our CDs. Income and expenses were average. Report accepted as presented.

Branch Manager’s report: Will be attached to the final minutes. Support of upcoming Women’s Night Out discussed. Funds were approved to cover expenses.

Bookstore report: Gigi discussed the upcoming special book sale, scheduled for October 21 and featuring cookbooks, children’s, home improvement, and craft books. Set up will be on Friday starting at 3:00 – a special preview and set up “after party” is scheduled from 6:30 – 8:30. Bring snacks and your choice of beverage.

Facilities Manager report: Furnace filters have been cleaned. Annual maintenance completed including check of the AC. Moisture report from the Men’s restroom indicates a need for increased air circulation. We need to be sure the doors to both restrooms are propped open when not in use. Professional cleaning of the office carpet was discussed with no specific resolution.

Old Business: Closed action items from 8/23 meeting (items not finished are under current action items):

1. Joe – research metal storage unit. 20 - 8’ x 20’ units available in Tacoma. $1600 + $210 delivery.

2. John and Ron: mount donor recognition board and special friend plaque in entryway.

3. John will make copies of Salmon Bake photo CDs.

Repair of SE corner electric: John and Joe researched and found no power. Joe will contact Ahearn electric and have them come to investigate.

MCC Village Commons Building Study : Bill Shaw was not at our meeting to discuss.

LLGC – Garden agreement: John will contact Carol and Norma about drafting a new garden agreement and arrange to meet with LLGC. A new, more prominent sign acknowledging LLGC’s contributions to the garden design and maintenance was discussed.

Parking Lot Signage: The Port of Manchester Commissioners have changed their minds about posting signs in the parking lot.

New Business:

•John handed out forms and explained the importance of tracking our in-kind donations when we apply for grants.

•MCC is sponsoring a Manchester clean up on October 7. Phil Paquette is organizing and there was concern expressed that parking may be an issue.

•Donor Levels – Rich will research records so we can decide appropriate levels for donor recognition based on history.

•Meeting room cleanup – Users of our meeting room need to recognize their responsibility to leave it clean. A new paper towel holder and towels will be added to make that easier.

•Next meeting: The next regular meeting will be held Wednesday, October 25 at 7:00 pm in the library meeting room.

Meeting adjourned at 8:35 pm.

Respectfully submitted,

Julie Brummond, Director (substitute scribe)