Friends of the
Meeting Minutes for March 28, 2007
Attending: C. Campbell, D. D’Haem, C
Ferguson , J. Guariz, M. Guariz,
E Haywood, P Massey, P Nolan, R. Pardo, R. Rada, R. Weixler; J. Winslow
Actions pending:
Carol: Edit and print a newsletter
by 1 April (all contributors have completed their articles)
Carol & Gigi: procure
willow or bamboo fencing to disguise the air conditioner
Ron: KRL will print trifold brochure for donation packages to advertise the
needs for funds
Facilities: Schedule removal
of the office desks to allow removal of carpet, cleaning and sealing of floor
prior to carpet installation.
Carol: conduct audit of books
by 31 March (first meeting held; completion likely week of 1 April)
Carol: order twelve 10x10
EZ-Ups (on order, shipped 3/28)
Joe and Facilities Team:
install key locker; check out door closer cover that’s loose.
Rich and Carol: develop
tracking for donor recognition schedules
Rich: Simplify financial
reports, to include budget expended percentage figures
Carol: Buy trouble lamp and
extension cord.
John: Solicit donation from
Fred Meyer Foundation to match Summer Reads donation we make
The meeting was called to
order at 7:00 pm by President Winslow. Order of business suspended while Kate
Whiting of the Levy Lid Lift PAC spoke briefly about volunteer opportunities to
help. The recent POI article that was headlined incorrectly (and therefore
probably not read by most) was discussed. Meeting regular order resumed.
Minutes of the previous
meeting were approved.
Correspondence:
Thank you from Norma for recognition; NK newsletter
Treasurer’s report: Rich presented a draft list of donations which deserve recognition
(if the donors will permit it). The levels and time periods as agreed on
previously are very complicated; Rich and Carol will try to develop a tracking
system. The audit, while incomplete, seems to show that the complex reporting
developed over the past four years gives rise to reporting errors when data is
transferred into multiple formats, so Rich proposed a more straightforward
method using Quicken data rather than hand-entered Excel report formats. John
requested that the percent of budget expended be included in regular reports.
Penny jar: $14.75,
total $1794.75; Treasurer stated his records showed more, so Rich and Lauri will compare notes.
Branch Manager’s report: Will be attached to the final minutes.
Bookstore report: Having new volunteers sorting on regular schedules has been a big
help; sales continue strong.
Facilities Manager report: Fire
extinguisher has been inspected. The shed is installed (thanks to Ray Pardo’s organizing skills!). A light will be needed inside
the shed sometimes; Carol will obtain a trouble lamp and extension cord to be
left in the shed at all times. Covering the shed floor was discussed; it was
agreed to look at some kind of floor mat; John will check on office type of
mats. Carol reported the shed has been added to our insurance for $11 a year
increase in premium.
Salmon Bake Manager report: Meeting was held 3/28, and all is progressing. GiGi would like one more road sign made
Gardens: Agreement
has been reached with LLGC; the major garden clean up is scheduled for April 13
at 10:00. Everyone is encouraged to come help if
possible. Weeding parties will be the second Friday of every month, through
October.
Old Business:
1) Closed items from 2/28/07
meeting: Obtain portable wooden storage
shed. Notify the port that we intend to install a storage building. Contact
Phil about billing for electrical work. Send PAC funds as voted. Fire extinguisher inspection. Send thank you to Kitsap Bank.
Finalize LLGC agreement for maintenance of gardens.
2) Plant and Book Sale April
21: Sign up sheets were passed around. The bird bath donated by Lisa Connolly
will be raffled off. Carol will provide info about who donated the bird bath
for a poster.
3) The Open House was
successful in recruiting new volunteers, and more continue to sign up with the
notices posted in the library.
4) The issue of construction trailer
in the Port’s parking area has been resolved; the contractor will not be asking
for space.
5) The KRL Foundation
luncheon will be April 17. John will attend, and will send out a notice to
others to RSVP by April 10.
New Business:
The Special Friend of the
Quarter was announced at the Open House: Norma Brady is the well-deserved
honoree.
The MCC FOML web pages need
re-vamping to match the recruiting effort we’re making for new volunteers, so
they will be more suitable for a link from the new volunteerkitsap
web site. Paige volunteered to look at the web site and suggest new concepts.
The Guariz’s
are generously donating a potting bench to the plant sale for sale or raffle.
We have not received a
request for the Summer Reads program, but voted to donate $1000, once
The Fred Meyer Foundation has
been suggested as a source of funds to support youth literacy, and it was agreed
to request that they match our donation to the Summer Reads program.
Meeting adjourned at 8:10 pm.
Next meeting: Wednesday, April 25, 2007 from 7 to 8:15 pm in the library
meeting room.
Respectfully submitted,
Carol Campbell, Secretary