Friends of the Manchester Library

Carol, Ray: Configure storage in new shed

John: Install shed threshold strip

Phil: buy half a dozen ballasts

John: Add JJean, SWhitford, GMathison to reminders

John: Forward list of maintenance projects to Eric

Gigi: Investigate costs for Salmon Bake/Options

Eric: Call meeting to review remodel options.

Carol: Have two doors re-keyed

John: Compose letter to meeting rm users on keys

All: review bulb sales brochure for possible purchases

All: mark calendars for April 1^st basket planting

All: mark calendars for April 11 garden clean up

The meeting was called to order at 7:00 pm by Eric Cisney. Minutes of the previous meeting were approved as written.

Correspondence: Newsletter and miscellaneous.

Treasurer’s report: Year to date expenses exceed income by $700.45, but the Plant Sale is expected to turn this around. Audit of 2007 books was completed and filed with books found to be in good shape. Three recommendations were made; CD interest should be reported on an accrual basis, event chairs should approve individual receipts, library building should be insured for replacement cost. Carol reported that IRS form 990 is now required to be filed annually.

Penny jar: No report.

Branch Manager’s report: March activities: Henna Tattoos-45 people, Celtic Band-~45 people, Bunny Hop ~400 people. April programs: Toddler/Pre-school Story times resume 4/1, “Water Jeopardy” 4/5, African Violets 4/12, and Septic Workshop 4/24. It was approved that funds from programming allocation could be used for a pizza party for teen volunteers. [Full report available at www.manchesterwa.org]. Following the report, Library staff appreciation thank yous (Amy’s gift certificates) were distributed to the staff. Eric mentioned that a special meeting was held this past week with Jill Jean and Susan Whitford. The KRL staff wanted to reinforce the partnership they have with FOML and apologized for any feelings that they were attempting to force the office addition project. KRL wants to participate with us on special events, and offered to consider sharing in maintenance/cleaning. It was requested that we include Jill Jean, Susan Whitford, and Gail Mathison on the invitations to our monthly meetings.

Bookstore report: The store is running well, weeding out older books to possibly reduce number of shelves.

Newsletter: Next issue will be out about 1 April for availability at Plant Sale.

Facilities Manager report: John is using a monthly inspection procedure. Sixteen maintenance items identified. He will forward a list of possible projects for KRL maintenance staff to Eric for discussion with Jill Jean.

Gardens: Work parties will be the second Friday of each month at 9:30, April through October. First one will be April 11, and we will need lots of help that day to weed and spread compost.

Plant sale (4/19): Norma and Joan reported; the basket planting party will be April 1^st at Norma’s, at 9:30. Ron is collecting the order for the bulbs and will order this week for delivery prior to 4/19. Volunteers will be needed to help at the Library on 4/18 at 3PM and on Saturday morning 4/19 at 7AM.

Salmon bake (6/15): Gigi reported a major concern with the cost of Salmon. This could even lead to the recommendation that the Salmon Bake be cancelled this year. Options such as substituting sausages for the Salmon are being considered. She will be investigating future pricing and will have a recommendation at our next meeting.

Old Business:

Closed items from 2/26 meeting: Staff appreciation gift cards to Amy’s, $1000 sent to KRL for FOML contribution to Summer Reads, $20 sent to MCC for web hosting. Office remodel has two more design ideas from KRL; Dale Lyman has offered his services on a donation basis and felt we could get most materials donated as well. North wall bump-out could add 125 ft², and moveable shelves are being costed. A separate meeting should be held to make recommendations on the remodel.

Book bag printing postponed indefinitely.

New Business:

.There will be a “KRL Listens” session at Manchester on 5/8 at 7PM. Tracking of keys for the Library is of concern. It was agreed that we would have the main door and the meeting room doors re-keyed; Carol will arrange for this. Meeting room keys will be provided to meeting room users but will require a $20 deposit. FOML members needing a key will not be charged. John will compose a letter to the user groups explaining the change. Donor board procedures were discussed, and it was concluded that Carol will create a new set of procedures for review at the 4/23 meeting. Nominations for the next “Special Friend of the Library” should be forwarded to Eric by April 14^th.

Meeting adjourned at 8:40 pm. Next meeting: Wednesday, April 23, 2008, from 7 to 8:15 pm in the library meeting room.

Respectfully submitted, John Winslow, Secretary