Friends of the Manchester Library

The meeting was called to order at 7:02 pm by President Cisney.

Minutes of the previous meeting were approved as written.

Correspondence: E. Brem. Newsletter and email from KRL on All Friends Brunch at Poulsbo on 4/9 9AM-2PM.

Wanda Larsen took a few moments to update us on 3/28 Port work party and the Manchester welcome sign. Carol Campbell agreed to arrange for details with Sheriff’s office on sign raffle for “ship in a bottle”.

Treasurer’s report: Carol said that she and Dee agreed to close the “petty cash” fund. They are creating a “bookstore change fund of $40 in small bills to simplify Library accounting. The 2008 Form 990 is ready for signatures. On 2/18 an audit was conducted on the 2008 books with no major discrepancies found. Proposed 2009 budget was approved.

Branch Manager’s report: Full report is contained in a separate attachment. We agreed to fund 3 periodicals (Native Peoples, Homeschooling Today, and Ancestry) for a total of $90.89 to cover budget cuts made by KRL.

Bookstore report: No issues.

Newsletter: Latest edition has been distributed.

Facilities Manager report: John reported the replacement of the thermostat in the meeting room; programming details are included on a log in the “maintenance schedule shelf”. The outside flood lights may have a problem with the light sensor which keeps them on over extended hours. Of the 72 lights in the building, 15 have now had ballasts replaced. We discussed the potential use of a “Knox Box” which would allow SKFR to access the building with secured keys; it was agreed that Carol would purchase a box for up to $225 from SKFR. We also agreed that Ron Rada would buy two CO detectors for up to $100 for added building safety.

Gardens: No action.

Building Committee: Eric said the new carpet has been ordered and will be installed in the library side on March 22. Dale Lyman is committed to the re-modeling, but has had conflicting priorities of late. It was agreed to install the tankless water heater in the attic to simplify installation. Carol to coordinate the work with PO Plumbing.

Port Advisory Committee: Steve Pedersen said the Port is holding public hearings on 3/9, 4/13, 5/11 for input on future goals and funding. It is possible that the Port may seek a levy lid lift in a November election.

Ray agreed to call a meeting to discuss ideas on a new library building.

Salmon bake: Ray reported on 2/18 meeting, all is proceeding well. Next meeting is 3/25 at 3PM at Pardo’s. Same prices, menu with larger salmon portion and green salad this year. Still need co-chair for week of event.

Old Business: Ray will continue with meetings to discuss future building strategies. Ray presented a preliminary proposal for audio/visual improvements for “movie nights”. Ray was tasked to pursue final details on components. It was agreed to dispose of the Friends photo enclosure to simplify installation of projection equipment. John reported that the ’08 Target grant money has been used for children’s’ reading materials. He has submitted a ’09 grant request to Fred Meyer for Summer Reads, and is preparing a Birkenfeld grant application for new library design conceptual design.

The officers proposed for 2009 are: Eric-President, Gigi-Vice Pres., John-Secretary, Carol-Treasurer, Director-Connie Ferguson; there were no other nominations, and all were elected.

New Business: Special Friend nominations should be submitted to Eric by 3/20.

Meeting adjourned at 8:25 pm. Next meeting: Wednesday, March 25, from 7 to 8:15 pm in the Library meeting room.

Respectfully submitted,

John Winslow, Secretary