PO
Box 173
Manchester,
WA 98353-0173
“it’s a great place to live…”
Those
in attendance: B. Ballard, R. Ballard, JB Bartel, B. Larsen, P. Paquette, R.
Rada, M. Rebelowski, D. Trudeau,
J. Winslow
Absences: D. Kimble, C.
Kowalski, B. Lamb, R. Robinson
Action
Items:
1)
Welcome letter to be issued to new members as soon as the draft is
finally approved by Bob.
2)
Phil to download State regulations for non-profits for our education.
3)
Appoint a “Robert’s Rules warden” to help keep our meetings on
track.
4)
Ron Robinson to discuss potential re-naming of the working groups.
5)
John Winslow to prepare press releases for distribution on ~6/15 on
working groups.
6)
John Winslow to prepare a review of Plan goals versus sub group charters
for 6/9.
7)
JB Bartel to send thank you to Jim Avery after the 5/24 meeting.
8)
Ron Robinson to facilitate the formation of the working groups at 6/28
meeting.
9)
Carol to seek D-W-T input on how our Conflict of Interest Bylaw should be
worded.
Minutes:
The meeting was called to order by Chair, Bob Ballard at 7:01PM.
Old
Business:
Follow-up
items from previous meeting:
Bob reported that we have not
as yet sent out any new member welcome letters.
A copy of the draft was not available for review.
A copy of that draft will be attached to the draft of these minutes.
Once Bob has approved the letter, they will be sent to all new members
upon payment of dues.
TREASURER”S
REPORT: John reported that
Carol had called in earlier and reported no new member’s dues paid this month,
and a total of approximately $25 in new expenses for easel and copying.
The treasury balance should therefore be just under $600.
Carol also reported that Davis-Wright-Tremaine had reported no new
progress on the non-profit effort, but that a new associate will be helping
achieve some results forthwith. Phil
volunteered to download the state regulations governing 501(c)3 non-profits.
There was no new mail.
SEWERS
SUB-COMMITTEE REPORT: Ron
Rada reported that the LID #8 is currently in the engineering firm selection
process. Firms in contention are Norm Olsen and RH2 Engineers.
There is no headway to report on LID#9.
The “frequently asked Q&A’s” are still being reviewed by Rick
Gagnon of the County. Ron has also
prepared a letter to the County for Bob Ballard’s signature requesting the
addition of seven “Entering Manchester” signs at key locations to help raise
awareness of our boundaries.
CRIME
PREVENTION SUB-COMMITTEE REPORT:
Bud Larsen said that Under Sheriff Bonneville attended this week’s Crime
Prevention meeting. Bonneville
voiced support for the way-station concept but saw funding issues as a barrier.
Bud also mentioned that Travis Baker of the Kitsap Sun visited last week
and got a general update on activities of the group.
Bud is also working on Dick Todd, the Captain of Citizens on Patrol, to
get more presence in Manchester. Bud
said that they will perform home security checks while citizens are on vacation
if requested via the Sheriff’s office. In
the area of enforcement of Port Resolutions, Bud said that the Resolutions must
be approved by the County Commissioners into the Criminal Code in order for the
Sheriff to enforce the Resolutions. The
Port attorney, Ron Thompson has requested members of the community to suggest
ideas for new resolutions that may be needed to minimize criminal activities at
the Port (you can submit these to Bud Larsen, preferably by June 13th
meeting). Ron Rada has
arranged for a public tour of the Kitsap County Jail facilities during August.
The Crime Prevention group will have the following activities at the
Father’s Day Salmon Bake on June 19: Fingerprinting/ID for children, Aid car,
Fuel Depot Fire Truck, and Animal Control (with puppies for adoption);
volunteers to help with these efforts are needed (contact Bud/Wanda Larsen).
PUBLIC
FACILITES SUB-COMMITTEE REPORT:
Bob Lamb was not available to report.
BUILDING
HEIGHT SUB-COMMITTEE REPORT:
Bob Ballard stated that the group currently consists of seven
individuals. They have agreed that
ambiguities exist in the Manchester Plan’s building height requirements and
the group is planning to propose clarifications to simplify the enforcement of
the requirements. The group is
still looking for a chair, although it was thought that this group could be
blended into one of the newly forming working groups.
WORKING
GROUPS SUB-COMMITTEE REPORTS:
We all expressed disappointment that we were unable to get the group
formation underway at the April meeting as intended.
Our weakness in understanding and executing proper Robert’s Rules
protocol got in our way of moving forward.
Chairman Ballard read the section on making motions from the Robert’s
Rules web-site (www.robertsrules.org)
to help with our future understanding of the proper procedures.
It was agreed that having a Robert’s Rules “warden” might be
helpful in keeping our meetings running efficiently, so we need to find such an
individual. One key suggestion was
the recommendation that either motions should be submitted in writing, or the
Secretary should record the motion and then read it back to insure clarity.
Finally we talked about whether the working groups should be re-named,
but left that on the table until Ron Robinson’s return.
New
Business: It was agreed that Jim Avery, County Treasurer, would be the guest
speaker at our May 24th meeting.
A motion was made and carried to facilitate the election of Members at
Large to our Executive Board, the voting process will occur prior to our guest
speaker, and then results will be presented after the speaker.
A further motion was made, but not approved to offer absentee ballots for
the election. The draft ballots
presented by John were approved. Alternate
nominations from the floor will be taken prior to the election.
The election monitors will be the members of the nominating committee (B.
Lamb and B. Larsen) plus one volunteer member from the floor. During the business section of the meeting, we will have a
two minute presentation from each of the working group “sponsors” to help
enlighten the membership in choosing which area they would like to participate.
In June we will form the working groups.
John Winslow will prepare press releases prior to the June meeting
highlighting the objectives of the groups.
Bob Ballard offered to prepare and distribute flyers for the May 24th
meeting.
Chairman Ballard expressed
concern on how the working groups would line-up with the objectives stated in
the Manchester Plan. John will
review the Plan sections relative to the sub group charters and provide input at
the next Executive Board meeting. We
were reminded that the five working groups need to head to the Fall community
meeting (potentially October) with a presentation on goals.
JB Bartel offered to send a thank you note to our May 24th
guest speaker after the meeting.
Topics for future meetings were reviewed, and we concluded that our June
primary line of business will be the formation of the five working groups and
their activities should be at the forefront in future meetings.
It was suggested that Ron Robinson would be the ideal facilitator for the
formation of the groups.
We then discussed the activities of the Haida Park group.
It was decided that we need to have monthly presentations on progress of
that group’s activities to insure there is some clear direction and activity.
Debby will discuss this with Bob Lamb to determine who will be leading
the Haida group, so that person can be invited to present results at our future
meetings. We envision that this
group would prepare a plan of what could be done, and then present it to the
County Public Works Department for action by the County.
Neither the MCC nor the Haida group is intended to take on liability
responsibilities for this County owned property.
Next we discussed the proposed amendments to the Conflicts of Interest
section of our Bylaws. Carol had
provided input earlier from D-W-T that suggested that we need to retain a
Conflict of Interest section in the Bylaws.
We discussed the matter and felt that if any individual feels there is a
potential conflict of interest in a specific matter, they should raise that
issue while the matter is being discussed.
The object of the potential conflict would then address the issue of
conflict and if consensus is that a conflict does exist, then the object of the
conflict should recuse themselves from any vote on such matter, but
participation in discussions would be allowed.
Realizing that we were getting into a legal issue, there was a motion
approved to run this by our legal counsel for recommendations on the entire
Conflict section.
There being no further business, Chairman Ballard adjourned the meeting at 8:38PM.
Our next regular meeting will be Tuesday May 24th at
6:30-8:30PM in the Manchester Library and the next Executive Board meeting will
be Thursday June 9th at 7:00PM at a yet to be determined location.
Respectfully
submitted,
John
Winslow, Secretary-Manchester Community Council