Those in attendance: MC Edwards, C. Leininger, R. Rada, R. Robinson, D. Trudeau, J. Winslow
Excused Absences: C. Thompson
Action
Items:
1)
John to write
thank you to Joe McGuire.
2)
Ron Rada to seek
approval of membership for purchase of accounting software.
3)
Debbie to
re-format the membership list.
4)
Debbie to update
the budget to reflect known expenses and income.
5)
Ron Rada to
follow-up with Debbie Austin on County’s response to proposal on parallel
gravity-feed sewer line.
6)
Carole to collate
survey data.
7)
Carole to discuss
potential letters under the MCC banner that may have been sent without proper
approval of the membership.
The meeting was called to order by Chair, Ron Robinson at 6:35PM. Minutes of the previous meeting were approved as written.
Treasurer’s report: Debby reported our treasury balance is $776.76. The most recent bank statement agrees with
that balance. Joe McGuire has completed
the audit of our books and had several recommendations. The methods we have been using for tracking the
income and expenses do not meet the standards for public organizations, so he
suggested that we purchase accounting software to simplify the task and provide
true double entry bookkeeping. John was
tasked with writing a thank you to Joe for volunteering to provide this service
to the MCC. Other suggestions were to:
1) Maintain a list of members sorted by last names, 2) Resolve un-cashed checks
from Grimes and McGuire, 3) Provide monthly reconciliation of books, 4) Provide
detailed tracking of expenses via software.
It was suggested in this meeting that we consider having the Manchester
Foundation purchase software for use by all four sub-organizations. This will be discussed at the 9/26
meeting. Debbie will be re-formatting
the membership list.
We also discussed the draft budget
for this year, made a few suggestions, and Debbie agreed to revise it for final
approval using membership of 59 and current known expenses.
No significant new mail had arrived since our
last meeting.
Related Organizations’ status/issues:
*Crime Prevention/Safety group: The traffic department will present their
findings at the 9/12 meeting, so all are urged to attend. It was also noted that the Larsens will not
be available to lead the meetings from 9/26 thru about 10/31.
*MCA: The
MCA is planning another clean-up day on October 7th.
*Historical Society: The schedule for the next meeting is still pending.
*
Sub-committee status/issues:
*Sewers sub-committee: LID #8 construction is underway. Signatures of support for LID#9 are at about
70% of the requirement for approval. Ron
Rada noted that we have not received any response from the County on the
proposal to run a parallel line to the #9 sewer line for potential future
sewers to the west of Colchester; Ron will follow-up with Debbie Austin.
*Downtown Design: Carole reported that
we now have ~80 responses to the survey and she will collate the data. Ron Rada suggested that we need to reinforce
the Plan language stating that we encourage “two-story mixed use development”
within the commercial corridor. This
subject will be brought to the membership on 9/26, and is expected to result in
a letter to the DCD.
*
*Partnership with agencies: No report.
*Recreational Venues:
The group has arranged for a boating safety class to be taught in the Library
on 10/14 from 8AM-5PM. They are also
looking at what help they might offer the Port on improving Pomeroy Park, and
seeking information on County right-of-ways for potential walking trails.
*Village Commons: The next meeting has not yet been scheduled. John reported that the Kitsap Regional
Library has a meeting planned on September 28th at the branch on
Old Business:
No suggestions have been received on positive suggestions we might make for placement of the stormwater discharge pipe that is currently on hold.
Joyce Rada and Bud Larsen have been making blockwatch contacts on Daniels Loop with some degree of success, but a blockwatch captain has yet to be identified for that area.
New Business:
It was suggested that our next community
forum include discussion on potential changes to the Manchester Plan. We decided to target the 11/28 meeting for
this discussion.
We will conduct our regular
elections at the 11/28 meeting (ballots will be presented to members in good
standing at registration), so to meet that schedule we will need to appoint a
nominating committee at our 9/26 meeting and they will be able to present their
proposed slate of officers at our 10/24 meeting.
. Due to the magnitude of the task or
reviewing sections of the Plan for potential revision, it was concluded that we
need to break the membership into five different groups at the 9/26 meeting and
have them develop suggestions for changes.
The results will be discussed at the 11/28 meeting.
In reviewing the status of the
developments underway in downtown, it was agreed that it would be very helpful
if we could identify one individual to monitor these all closely and report
back to the membership with objective details.
A volunteer will be solicited at the 9/26 meeting.
Carrilu sent an email to the Board
suggesting that perhaps some communications had been sent out under the name of
the MCC without proper approval of the membership. No one in attendance was aware of any
specific examples, so Carole agreed to pursue this with Carrilu.
Carrilu also said that she attended
the hearing on the Anchors at
In a review of the progress on our
annual goals, it was generally agreed that we are indeed continuing with the
progress, albeit slowly!
The agenda for 9/26 will not include
a guest speaker so we can concentrate on suggested revisions to the Manchester
Plan.
There being no further business, Chairman Robinson adjourned the meeting at 7:51 PM.
Our next regular meeting will be Tuesday September
26th at 6:30-8:30PM in the Manchester Library and the next Executive Board
meeting will be Thursday October 5th at 6:30PM in the Library.
Respectfully
submitted,
John
Winslow, Secretary-Manchester Community Council